Create digital PDFs with such high probative value that they become digital originals
Convert your paper documents into digital originals – then delete your paperDid you know that in all other digitization processes, you still need to keep 100% of your documents? That’s because your paper documents are still the originals, and the digital versions are copies.
Clawd Technologies has developed a patented formula to undertake the legally authentic digitization process in such a way that, once completed, your paper documents can be destroyed.
No other software can achieve this level of legal validity for digitized documents. Our software allows you to free yourself from paper and move to a paperless way of transacting.
Should you create paper documents in the future, there is no concern because they can immediately go through the DocuTrail software to become digital originals, eliminating the cost and effort to store them in a physical format. This also allows all of your documentation to remain in the same format, instead of mixing paper, digital, and other media formats.
To go paperless, see our process below.
Our digitization process
- Identify the documents that need to be digitized. Assign at least one individual in your organization to become verified through the Clawd eSignature and Digital Identity Verification process – this ensures the chain of custody stays intact.
- Find an approved service provider that is in the Clawd network.
- Assign a records manager that will ensure the digitized documents contain the exact same information as the paper documents being scanned.
- Open work orders for the documents to be digitized.
- The approval process in DocuTrail will ensure that each document is encapsulated with metadata, signed by the participants, given a certificate of completion, and a signature seal is applied by Clawd Technologies, backed by Entrust. The document that has been digitized is now the original in the eyes of the law.
- Once the work orders are complete, a final verification is done to ensure all documents have been digitized and are accounted for.
